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LUP Search User Guide


About LUP

Lund University Publications (LUP) is the university's academic repository. In LUP, researchers affiliated to Lund University register their publications. Many records contain full texts of the publications.

This service offers an advanced search interface to LUP data. For issues relating to registering publications, please go to LUP Registration.

LUP Search allows for carrying out detailed search queries on the LUP database, and is thus complementary to the basic search interface offered at lu.se. This guide provides an overview of the functionality of LUP Search.

Please not that student papers are not included in LUP Search. Go to LUP Student Papers to search the database of student papers..

Home page and simple search

The home page presents a small search box for a quick search. The search terms you enter will be searched for in all fields (e.g. title, author, year, etc.). Use quotation marks for phrases (e.g. "public relations"). Use the wildcard ? to match a single unknown character (e.g. wom?n), or * to match any number of unknown characters respectively (e.g. nils*on). Note that wildcards are not permitted within phrases. The system will search for records matching all entered search terms (other Boolean operators than AND are available in the advanced search).

The main tabs, "Publications" and "Departments" allow you to browse all publications and Lund University's organizational tree directly. These pages are described in detail below.

In "Recently added" to the right, publications added to LUP recently are listed. Keep in mind that these publications are not necessarily the most recently published ones, since many publications are added retroactively.

The chart shows how many LUP publications have been published previous years, together with information of the total number of publications in LUP, and how many of them that have an open access fulltext document deposited in the database. For some general LUP download statistics, including top downloads, have a look at LUP Statistics.

Advanced search

Press "Advanced" next to the search box to get to advanced search mode.

Search in specific fields

In advanced search, the first five input boxes let you select in which field you want to search. First, select which field(s) to search in. You can select the same field multiple times or combine different fields. An example search might look like this:

author: smith
author: nilsson
title: performativity

This will search for publications with "performativity" in the title, co-authored by some authors Smith and Nilsson.

If you know the author's full name, choose "author", "match exactly" and then type the last name and the first name separated by a comma. If you know an author's LUCAT ID, you type it in the author field to be sure to exclude any other author with the same name. Make sure to select "match exactly" if you search on an author's LUCAT.

Matching patterns (Boolean search)

By default, the system is set to "match all" the search terms you enter (Boolean operator AND), but you can change that in the second drop-down list, enabling you to search for any of the terms in the box, or none of them (Boolean operators OR and NOT). Imagine you want to search for publications in LUP about American foreign policy, but want to exclude all publications written by Anna Martinsson, whose research you already know and have read extensively. The following search makes use of three different matching patterns:

title (match all of): foreign policy
title (match any of): american US "united states"
author (match none of): "martinsson, anna"

Notice the use of phrase search in the second title field and the author field, we are not after "United Kingdom" or "the Federated States of Micronesia", and there might be other Annas and Martinssons whose work we have not read that extensively. (Phrase search and wildcards work the same way as in simple search, see above.)

There is a fourth matching option, available for some fields, "match exactly". If you want to search for a full title that you know is correct, for example, you can choose to match exactly. Quotation marks are not needed, the system will search for the exact phrase that you enter. (The characters ? and * will be treated as literal characters in a "match exactly" search, and do not function as wildcards.)

Refine your search to certain years, document types, departments, etc.

Below the free text input boxes, there are several other options to refine your search. For restricting the search to specific years or year ranges, click the "publishing years" field. You can add multiple years or year ranges.

Click the "document type" box to get a list of document types in LUP you can restrict your search to. Click again to add more types. (Subtypes are available as a filtering option after the search.)

For research groups, projects, funders and department, you need to click the box and then write at least one character, which will search the list of available items for you to pick. As with document types, you can select several research groups, projects, funders and departments if you like. To see the university's organizational structure, and to ensure that you are picking a department at a correct level (faculty, department, division), please consult the organizational tree under the tab "Departments".

Selecting the "with open access fulltext" option will limit your search to publications that have an open access fulltext document deposited in the database. Please bear in mind that "gold" open access publications which are freely available at another location but lack a fulltext document in LUP are not included when selecting this. You can read more about different types of open access at the open access section on Lund University Libraries' web page.

The "language" search criterion works the same way as when you select specific document types, click in the box to see available languages.

In "Publication status", you can limit your search based on the publication's publication status in LUP.

There is also an option to search only peer-reviewed publications ("document is quality controlled", or publications in the popular science genre ("document is popular science").

Search by LUP document ID

Each LUP publication has its unique document ID. Type in ID numbers in the "document id" box to find specific LUP records. Use space as a delimiter if you want to search for multiple id's.

LU-affiliated and non-LU-affiliated publications

This search criterion is whether to search "LU publications only" or "non LU publications only". Default is set to search both, selecting one of these options will limit your search based on whether the author of a publication was affiliated to Lund University at the time of publication or not.

Exclude External Organization publications

Checking this box will exclude publications belonging to "External Organization" in the organization tree. Publications which belong "External Organization" and one or more other LU departments will not be excluded.

As opposed to LU/non LU publications, these are publications authored by researchers who are not (and have never been) affiliated to Lund University. Typically these publications are registered in LUP because they are part of the output of collaborative reasearch projects that Lund university is involved in.

List of publications

Clicking the "Publications" tab or executing a search will take you to a list of publications, presenting you the whole database or your search results in a list.

In the right column, there are several filters that allow you to further fine-tune your search. Click the filter, for instance "type", to get a list on available document types. When you select one, the list of publications will shrink to fit this new criterion.

Below the filters, you can see your current search query, including applied filters. Since it is divided into blocks, you can remove parts of the query to look broader if the results list is too short.

In the list of publications, most information pieces are clickable. To view a full, detailed record of the publication, follow the title link. Clicking a non-LU-affiliated author will conduct a search on the author's name. Clicking any LU-author (marked with a superscript "LU") will take you to the LU author view (see below). Clicking a conference name or journal title will search for other publications presented or published at the same conference or in the same journal.

The green lock icon indicates that the publication has an open access fulltext document deposited in the database. Please bear in mind that "gold" open access publications which are freely available at another location but lack a fulltext document in LUP are not marked with the green lock. You can read more about different types of open access at the open access section on Lund University Libraries' web page.

For your convenience, there are several sorting options available. Press the link at the top of the page to change the sort criteria.

Full record view

In the full record view, the publication is presented with abstract and full bibliographical details. If the publication has an open access fulltext document attached, it will be previewed and downloadable. Clickable items will point to LUP-internal locations/searches, external links are marked with a small arrow. The "Links" box to the right includes connections to external information and locations, such as DOI, Google Scholar search, and Web of Science details. If there is a fulltext document attached, there is also a "Document download statistics" link which points to LUP Statistics for that document.

For BibTeX users, there is a "BibTeX" tab available next to the bibliographical details, making it easy to copy and paste it into your bibliography. Batch BibTeX exports, as well as exports in some other common formats, are described in "Exporting to other applications" below.

LU author view

Clicking an LU-affiliated author gets you to the LU author view, which presents some general information about the author (department, email, etc.) along with a list of their publications. In the right column, open access publications percentage is displayed in a pie chart, and below is a list of subjects classifications for the publications, as well as a list of frequent LU co-authors. Clicking a subject name or the name of a co-author will search for publications connected to that subject or name, while clicking the numbers within parentheses will present the records from this author in that subject or co-authored with the LU author.

Departments

In the tab "Departments", you can browse Lund University's organizational structure. The tree can be expanded by pressing the expand/fold icons in the tree or from the menu in the right column. Clicking an organizational unit (faculty, department, division, etc.) at any level will take you to a list of all publications connected to that unit. From there, you can see the amount of open access publications from that unit, as well as browsing specific authors and their publications.

Marking records

All lists of publications, as well as full record pages, give you the possibility to mark records to be added to the Marked list. This can be useful for collecting records you find interesting or want to export to external web pages or reference management applications. To mark a record, just press the "Mark" button that you find in close relation to the title. The record will be highlighted and the button will turn into an "Unmark" option.

You find your marked records through the "Marked list" link always present in the top menu, which also displays the number of records you currently have marked (the total limit of records in the Marked list is 500). Your marked records will be stored for at least a year (as long as you use the same computer and web browser, and do not delete your cookies).

Monitoring and exporting capabilities

At the top of any publication list, including the Marked list, there are a few options for monitoring and exporting the list.

RSS news feeds

The "News feed" links to an RSS feed that you can subscribe to with a news aggregator of your choice, to monitor changes and updates in LUP for specific authors, custom searches, etc. The feed is updated daily.

Embedding into external web pages (iframe)

The "Embed this list" function will generate a snippet of HTML code that you can use on your web page to embed the list of LUP publications. Please follow these steps:

  1. Do a normal search for the publications you want to embed.

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    Optionally set the desired page size or sorting.

  2. Choose Embed this list.

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  3. Customize the appearance of the list.

    Choose a fitting citation style:

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    Set width and height of the list:

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    Hide or show parts of the list:

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    "Hide pagination" hides the pagination links at the top and bottom of the list.

    "Hide info" hides the range info in the top left corner:

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    "Hide options" hides the page size, sorting and export controls in the top right corner:

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  4. Copy and paste the resulting HTML code snippet into your own page. You can also type in your email adress to get the snippet mailed to you.

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Embedding into external web pages using RefMole

For additional embedding options, see RefMole.

Exporting to other applications

Any list can easily be exported to some common bibliographic formats, for import to reference management software. To export the records of a list, click the "Export" button and choose your preferred file format (currently BibTeX, RIS/EndNote, CSV, and Excel).

Saving searches

After searching, you can save the search query for future use. Just press "Save this search" in any publication list. This will save your search query, including any applied filters, in a list that can be retrieved from "Saved searches" to the right in the top menu. Your saved searches will be stored for at least a year (as long as you use the same computer and web browser, and do not delete your cookies).

Federated search with SRU

For federated search in LUP, see the documentation on LUP SRU Interface.