Advanced

Getting the balance right between functional and non-functional requirements: the case of requirement specification in IT procurement

Johansson, Björn LU and Lahtinen, Markus LU (2013) In IJISPM - International Journal of Information Systems and Project Management 1(1). p.5-16
Abstract
IT procurement represents a business process of high importance, including the ability to articulate requirements that

the procurement deals with. Furthermore, specifying requirements is of importance for both procurer and potential

supplier, as it functions as central contractual element between the two. The purpose of this article is two-fold: (i) to

show how established terminology for requirement specification is represented in current call for bids for the

procurement of IT; and (ii) to introduce an organizing framework that may assist procurers in actively addressing

functional requirements and business requirements. Ten “call for bids” were examined from a Swedish national

... (More)
IT procurement represents a business process of high importance, including the ability to articulate requirements that

the procurement deals with. Furthermore, specifying requirements is of importance for both procurer and potential

supplier, as it functions as central contractual element between the two. The purpose of this article is two-fold: (i) to

show how established terminology for requirement specification is represented in current call for bids for the

procurement of IT; and (ii) to introduce an organizing framework that may assist procurers in actively addressing

functional requirements and business requirements. Ten “call for bids” were examined from a Swedish national

procurement database. From the analysis of the bids, it can be concluded that: (i) the call for bids displays a high degree

of precision regarding hardware aspects, but less precision regarding software; (ii) supplier experience and competence

is stressed, but rarely elaborated on in detail; and (iii) call for bids vagueness may be used as a lock-in opportunity for

suppliers. From the discussion on this, a tentative procurement framework is suggested, aiming on increasing the logical

transparency for the procurement of IT. (Less)
Please use this url to cite or link to this publication:
author
organization
publishing date
type
Contribution to journal
publication status
published
subject
keywords
procurement of IT, software specification, government procurement, software requirement, procurement checklist
in
IJISPM - International Journal of Information Systems and Project Management
volume
1
issue
1
pages
5 - 16
publisher
SciKA
external identifiers
  • Scopus:84897795806
ISSN
2182-7796
language
English
LU publication?
yes
id
0e3efb5f-6424-4003-920e-6edef6503bbe (old id 3731003)
alternative location
http://www.sciencesphere.org/ijispm/archive/ijispm-010101.pdf
date added to LUP
2013-04-30 08:35:54
date last changed
2017-01-01 07:47:59
@article{0e3efb5f-6424-4003-920e-6edef6503bbe,
  abstract     = {IT procurement represents a business process of high importance, including the ability to articulate requirements that<br/><br>
the procurement deals with. Furthermore, specifying requirements is of importance for both procurer and potential<br/><br>
supplier, as it functions as central contractual element between the two. The purpose of this article is two-fold: (i) to<br/><br>
show how established terminology for requirement specification is represented in current call for bids for the<br/><br>
procurement of IT; and (ii) to introduce an organizing framework that may assist procurers in actively addressing<br/><br>
functional requirements and business requirements. Ten “call for bids” were examined from a Swedish national<br/><br>
procurement database. From the analysis of the bids, it can be concluded that: (i) the call for bids displays a high degree<br/><br>
of precision regarding hardware aspects, but less precision regarding software; (ii) supplier experience and competence<br/><br>
is stressed, but rarely elaborated on in detail; and (iii) call for bids vagueness may be used as a lock-in opportunity for<br/><br>
suppliers. From the discussion on this, a tentative procurement framework is suggested, aiming on increasing the logical<br/><br>
transparency for the procurement of IT.},
  author       = {Johansson, Björn and Lahtinen, Markus},
  issn         = {2182-7796},
  keyword      = {procurement of IT,software specification,government procurement,software requirement,procurement checklist},
  language     = {eng},
  number       = {1},
  pages        = {5--16},
  publisher    = {SciKA},
  series       = {IJISPM - International Journal of Information Systems and Project Management},
  title        = {Getting the balance right between functional and non-functional requirements: the case of requirement specification in IT procurement},
  volume       = {1},
  year         = {2013},
}